How do team seats, roles, and shared credits work in MONA?
Invite teammates from Team Settings. Pro includes 2 seats, Studio unlimited seats. Credits pool across the team, and roles are Owner, Admin, Member, Accountant, or your own custom roles.
Quick answer: click your profile photo, then Team Settings, then Invite member. Pro includes 2 seats and each extra person adds a paid seat; Studio includes unlimited seats. Everyone draws from one shared credit pool, and each person has a role: Owner, Admin, Member, Accountant, or a custom role you create.
A MONA studio is one shared workspace for your whole team. Seats decide who can sign in and what you pay, roles decide what each person can do, and credits are pooled so a busy week for one designer is absorbed by the team.
Who can manage the team?
- The owner and admins invite people, change roles, deactivate members, and see the seat count and per-person credit usage.
- Members and Accountants can open Team Settings and see the roster and the permissions table, but cannot change anything.
- Free plan: you can open Team Settings, but Invite member opens the plan picker with the line "Adding teammates starts on Pro or Studio."
How many seats come with each plan?
| Plan | Seats | Monthly credits |
|---|---|---|
| Pro | 2 included. Each extra person adds one paid seat. | 2,000, plus 2,000 for each extra paid seat |
| Studio | Unlimited, at no extra cost | 5,000 for the whole studio |
| Unlimited, quoted on a call | Unlimited | No credit counting, fair use |
The header of the Team members card shows where you stand, for example 2 of 2 seats used on Pro, or Unlimited seats on your plan on Studio. Every active person counts as a seat, including an Accountant.
How do I invite my team?
- Click your profile photo, then Team Settings. You land on the Members tab.
- Click Invite member. The button is on the Team members card, and at the top of every other tab.
- Type or paste email addresses. Press Enter, Space, or a comma after each one to add it.
- Under Invite as, choose Member, Accountant, or one of your custom roles. One role applies to the whole batch, so send a second batch for people who need a different role.
- Click Send Invites. A summary shows who was invited and any address that could not be.
When someone accepts and you have no free seat left, MONA adds a seat to your subscription with a prorated charge. To make someone an admin, invite them as a Member and change their role once they join.
What can each role do?
| Role | What it can do |
|---|---|
| Owner | Everything, including billing and the plan. One per studio, and the owner’s role cannot be changed or deactivated. |
| Admin | Manage the team (invite, change roles, deactivate, set credit limits) plus all normal work. Owners and admins always see every project. |
| Member | Full day-to-day work: projects, schedules, renders, clients, library, and chat. No team management. |
| Accountant | Read-only, and only the Finance pages. Built for an outside bookkeeper or CPA. |
To change someone’s role, use the role menu on their row in the Members tab. Every role can be adjusted further, and you can add your own roles, such as Junior Designer or Project Manager, in the Permissions tab. See How do I create custom roles and permissions in MONA?.
There is no client role. Clients never need a seat: they use the client portal and share links, which work with no account.
Can I limit which projects a member sees?
Yes. By default everyone sees every project. To narrow it:
- In Team Settings, open the General tab. Under Access, set Who sees which projects to Members see only projects they are assigned to.
- On each project, click the + next to the teammate faces in the header to open Assign teammates.
- To hide or show one project for one person, open their three-dot menu on the Members tab and choose Project access.
Owners and admins always see everything, so you cannot lock yourself out.
Can a member see money without being an admin?
Yes. Open the member’s three-dot menu on the Members tab and pick one:
- Give project finance access (their projects): costs, margin, invoices, payments and vendor bills on projects they are on or created. No Books, bank, or QuickBooks.
- Give project finance access (all projects): the same, on every project they can see.
- Give studio finance access: invoices, payment links, Books and payments, without making them an admin.
A chip on their row shows the access they have, and Remove project finance access or Remove studio finance access takes it back.
How do shared credits work?
Credits are not per person. Every render, video, and MONA agent turn draws from one studio pool, and the pool refills each billing cycle. On Pro, each extra paid seat adds another 2,000 credits; on Studio, the 5,000 pool stays the same however many people join.
Owners and admins see a Credits column on the Members tab with what each person used this billing period. Click a member’s credits to set a Monthly credit limit (0 blocks them entirely), Remove limit, or View usage. The owner cannot be capped.
What happens when someone leaves?
Open the three-dot menu on their row and choose Deactivate member. They lose access right away, everything they made stays in the studio, and your seat count is trued up at the next invoice. Reactivate member on the same menu brings them back; if you have no free seat, MONA adds one. You cannot deactivate the owner or yourself.
What it does not do (yet)
- An invite batch has one role. Send separate batches for people who need different roles.
- You cannot invite someone straight in as an Admin. Invite them as a Member, then change the role.
- A person can only be active in one paid studio at a time.
Want a hand?
If you want help setting up seats, roles, and project access for your studio, book a 30-minute setup call at calendly.com/mona-justin/30min.
Related articles
- How do I create custom roles and permissions in MONA?
- How do I run financial reports in MONA?
- How do I give my clients a portal in MONA?
- How does team chat work in MONA?
Frequently asked questions
How many seats come with each MONA plan?
Pro includes 2 seats, and each extra person adds one paid seat. Studio and Unlimited include unlimited seats, so adding people never changes the price. Adding teammates starts on Pro or Studio.
What roles are there?
Owner (one per studio, everything including billing), Admin (manages the team plus all normal work), Member (full day-to-day work), and Accountant (read-only, Finance pages only). You can also create custom roles such as Junior Designer or Project Manager.
Can I control which projects a member sees?
Yes. In Team Settings, General, under Access, set Who sees which projects to Members see only projects they are assigned to. Then assign teammates on each project. Owners and admins always see everything.
Can a designer see project budgets without seeing the studio’s books?
Yes. Open the member’s menu on the Members tab and choose Give project finance access, for their projects or for all projects. They see costs, margin, invoices, payments and vendor bills on those projects, with no access to Books, the bank, or QuickBooks.
Are credits per person or shared?
Shared. Your plan’s monthly credits go into one pool for the whole studio: 2,000 on Pro plus 2,000 for each extra paid seat, and 5,000 on Studio however many people join. Owners and admins can set a monthly credit limit for any member.
Does an Accountant use a seat?
Yes. Every active person on the team counts as a seat, including an Accountant. On Studio and Unlimited that costs nothing extra, and on Pro it counts toward your 2 included seats.
What happens when someone leaves?
Deactivate them from the three-dot menu on their row. They lose access right away, their work stays in the studio, and your seat count is trued up at the next invoice. You can reactivate them later from the same menu.
Can one person be in two studios?
A person can only be an active member of one paid studio at a time. An invitation to someone already on another paid studio is refused with that reason.